HOA Managers
HOA fee notices have jurisdiction requirements too. Most templates don't reflect them.
Per-community fee schedules, CC&R references, and state-specific disclosure requirements — Claract checks each HOA notice against the community's governing documents before it leaves your queue.
Three governance frictions
Where HOA notice errors live.
Examples are illustrative and must be reviewed against the current lease, fee schedule, and applicable law before use.
CC&Rs
Covenant enforcement
A parking violation notice that skips the 72-hour cure window in CC&R §7.4 may require review before it's delivered. Architectural violation letters that omit the ACC rule number and decision date are flagged for review against the disclosure requirement in §9.1. The governing documents are the baseline — Claract reads them before reviewing the draft.
Board minutes
Board-vote thresholds
An annual assessment increase of 22% requires a member vote under CA Civ. Code § 5605 — the cap without a vote is 20%. If the board didn't pass a resolution, the notice requires reviewer sign-off before it goes out at that amount. Claract flags the draft for review and cites the statute, so the manager knows the fix before the notice reaches owners.
Owner notices
Per-community fee schedules
Each community in a portfolio has its own assessment amounts, late charges, transfer fees, and architectural review fees. When Claract reviews a notice, it pulls the fee schedule for that specific community — so the rules match the governing documents the residents actually agreed to, not a neighboring community's schedule.
Architectural review
The notice type most managers write from memory.
Architectural violation notices are usually drafted manually, without a template, by a manager who remembers the CC&R language well enough to get by. They often omit the specific ACC rule number and the date of the ACC decision — both required by CC&R §9.1 as part of the disclosure obligation.
Claract reads the uploaded CC&R document and flags the missing citation before the letter goes out. The reviewer sees the ACC rule number that applies, the date the committee acted, and the suggested language to insert. The corrected notice is ready in the same session.
The packet becomes the governance record: what the notice said, what was flagged, what the reviewer approved, and when. If an owner contests the violation at the next board meeting, the manager has the full review trail.