Property Managers
You send 40 notices a month. One wrong fee amount is one too many.
Claract reviews fee notices, renewal letters, and violation notices before they leave your queue — comparing each draft against the property's lease, fee schedule, and state requirements.
Three notices that go wrong
What a portfolio operator's queue actually contains.
Examples are illustrative and must be reviewed against the current lease, fee schedule, and applicable law before use.
The late-fee template
Your fee schedule says $110. State statute caps residential late fees at $75 for leases under $2,500 a month. The template hasn't been updated since the last fee-schedule revision — and neither has the statute reference. Claract reads CA Civ. Code § 1671 against the draft and flags the notice for review until the amount is corrected.
This isn't an edge case. It's the notice your team sends every month to every unit that missed the first of the month. A single uncaught amount compounds into a portfolio-wide exposure across every property running the same template.
The renewal notice
The draft says "your lease will renew in 30 days." For a tenancy of one year or more, California requires 60 days' written notice (CA Civ. Code § 1946.1). The template predates the statutory change. Claract flags it as a Review finding with the corrected window and the rule citation.
Renewal season runs on volume. Property managers send the same letter dozens of times before anyone checks the notice period. By the time a resident challenges it, the window has already closed — and so has the cure period. Pre-send review catches the template before the season starts.
The cure period mismatch
"Remedy this violation immediately" may require review against Lease §11.2, which requires a written 7-day cure period for any violation notice. Without the cure language, the notice is flagged for review and should be checked by counsel before it is sent.
The fix is one sentence. Claract proposes the exact language: "You have 7 days from the date of this notice to cure the violation." The reviewer reads it, approves it, and the corrected notice goes out. The packet records what changed and who signed off.
Portfolio scale
The same template runs across every property. The risk does too.
A Chicago-based multifamily and affordable housing operator running 14,500 units across 42 properties used Claract to pre-clear subsidy-sensitive Bonus Fee notices before lease-renewal sending, with human sign-off on every packet.
Batch review for roughly 20 units moved from 3.5 hours to 22 minutes, and the pre-flight error rate moved from 14% to 0.8%. Measurement source: operator audit logs and Claract production records.
Read the anonymized case study →What you import today
Yardi Bilt (Cloud Tenants) live direct API connector with bi-directional sync. Implemented 12 October 2024. Inbound: lease objects, Fee Schedule JSON, Tenant Contact Metadata. Outbound: Compliance Flag Status, Safe to Send Boolean, Citation Log. Scopes: read-only Tenant History and write-only Compliance Flags.
Notice templates from other property management systems can be imported manually as Claract templates. If the API returns a 503, Claract falls back to email notification for manual compliance-team flag review.
Technical Partner status; no Yardi homepage logo use due to NDA.